A legally-sound corrective action letter in under 3 minutes, every state, every time.
FairFile turns the facts of an incident into a structured, cited, state-compliant written warning or PIP, so a routine write-up stops depending on a $300-an-hour attorney or a guess pulled from Reddit.
The only tool that shows the state law behind every clause, tracks the whole disciplinary record as one case, and is the first standalone product built for exactly this job.
Product preview: mockups of the in-development app, not live software
"Document, document, document everything," but nobody tells you what actually counts.
HR generalists and small-business owners with no in-house counsel are told to build a paper trail before disciplining or terminating an employee. Few can afford $300–$600-an-hour attorney review for a routine write-up, so the default becomes crowdsourcing advice from Reddit and SHRM threads and hoping the wording holds up.
Skipping a $300–$500 attorney-reviewed document routinely trades a small, known cost for a $4,000 to $250,000-plus unknown one. It is a balance-sheet problem hiding behind a paperwork problem.
“Document, document, document everything!”
“At will means you can fire for no reason, but you could end up with a higher unemployment tax if you don't do it this way [without documentation].”
“Your first reaction shouldn't be to fire staff that you allowed to stay without proper documentation of any performance issues.”
Generate a sample letter, right here.
Prefilled with a real attendance case. Change the state and watch the citations change. This is a demo of the planned product: nothing here is sent anywhere yet.
Click Generate sample letter to see a structured, cited written warning appear here, paragraph by paragraph.
The best of every tool, and the gaps none of them fill.
Every direct competitor is one template inside a bigger legal-document or HR-toolkit platform. This is the first standalone product built for exactly this job, combining the best of what buyers ask for with the compliance rigor none of them show.
State law shown, not just claimed
A maintained, cited state-law dataset appears inline as the letter generates. Competitors assert "multi-jurisdiction ready"; this shows the specific statute behind every clause.
One connected case, not loose documents
Verbal warning through written warning through PIP through termination lives as one auditable timeline. The one enterprise tool that does this costs five to six figures a year.
The first standalone product for this job
Every real competitor is one of 200 templates inside a broader platform. This is focused product, focused trust, focused execution, not a bolted-on feature.
Tone control: Professional, Constructive, Firm
Live preview of how word choice shifts, with guardrails so Firm never reads as pretextual or punitive.
Fact-specific language, not vague labels
Flags vague inputs like "often late" or "bad attitude" before generating, since vague documentation is the top-cited reason a write-up fails to hold up.
Risk-flagging for FMLA, ADA, and retaliation exposure
Recent protected leave, a workers' comp claim, or a disability accommodation pauses generation and recommends attorney review, before the letter issues.
PDF/DOCX export with company branding
Clean formatting built to survive a paste into the company's own letterhead.
Built-in e-signature and acknowledgment
Includes a plain-language explainer that a refusal to sign does not invalidate the document, answering the most repeated confusion in the community scan.
Consistency-across-managers guardrail
An org-level severity and tone baseline, so similar conduct produces similarly worded documentation and reduces disparate-treatment risk.
SMART-goal PIP with timeline and review cadence
Standard structure plus state-aware language for how a PIP period interacts with state leave law, which no PIP-only tool addresses.
Attorney-review backstop for high-risk cases
Transparently priced add-on triggered automatically by risk-flagging, never buried behind a hard-to-cancel subscription.
Transparent pricing, working cancel path
Pricing shown before signup, usage-based billing, no auto-renew trap, and a cancel button that actually works: the market's single most-requested fix.
Every feature they have, and the ones they don't.
Every claim below reflects each product's own public pages and pricing at the time of research. We win outright on most rows and match the best enterprise or indie option on the rest.
| Feature | FairFile | AI Lawyer Pro | Makeform AI | SixFifty | Rocket Lawyer | Genie AI | Hyring |
|---|---|---|---|---|---|---|---|
| Purpose-built for corrective action / PIP, not bolted onto a broader platform | Win | No | No | No | No | No | No |
| Real state-by-state compliance, cited inline, not just claimed | Win | Claimed only | No | Match (attorney-built) | Partial | Claimed only | No |
| Progressive-discipline ladder tracked as one case over time | Win | No | Partial (templates only) | Match (policy-level) | No | No | No |
| Tone control (Professional / Constructive / Firm) | Win | No | No | No | No | No | Partial (3 styles) |
| Risk-flagging for FMLA / ADA / retaliation exposure | Win | No | No | Partial (policy content) | No | No | No |
| Fact-specific prompting (dates, specifics, measurable impact enforced) | Win | No | No | Match | No | No | No |
| Case history / audit trail across an employee | Win | No | No | Match (policy-level) | Partial (document storage) | No | No |
| Attorney-review add-on for high-risk cases | Match | Partial (paid add-on) | No | Match (built-in) | Match (paid membership) | No | No |
| Transparent pricing shown before signup | Win | No | No | No (custom quote) | No | Match | Match (free) |
| Simple, visible cancellation path | Win | Reported friction (user reviews) | N/A (free) | N/A (contract) | Reported friction (user reviews) | N/A | N/A (free) |
| Digital signature / acknowledgment built in | Win | No | Match | No | Match | No | Match |
| Speed (under a minute to a first draft) | Win | Match | Match | No (policy platform) | No | No | Match |
| One-time-purchase option, no subscription required | Win | No | No | No | No | Match ($120/doc) | Match (free) |
| Priced for SMB / solo HR, not an enterprise contract | Win | Match | Match | No ($75/mo+ to $5K+/yr) | Match | Match | Match |
| Data privacy / retention stated plainly | Win | Unclear | Unclear | Match | Unclear | Unclear | Unclear |
Comparisons reflect each company's own public pages and pricing at time of research (2026). "Reported friction" refers to patterns described in public user reviews, not a FairFile-verified claim about any specific account.
We are pre-launch. Here is the industry we are building for.
FairFile has no customers yet, so there are no customer testimonials here. What follows is real, sourced commentary from HR generalists, managers, and small-business owners describing the exact problem this product is built to solve.
“I suggested that we issue a write-up, outline the areas where improvement is needed, discuss what resources the company could provide for success, and establish a timeline for review.”
“Document their inadequate performance thoroughly… keep a thorough record of everything.”
“Gave my first write-up and it didn't go well.”
“Not signing an internal write-up doesn't invalidate the write-up.”
Priced like insurance, not like software.
An attorney charges $300 to $600 an hour to draft one letter. A single wrongful-termination claim this documentation is built to help you avoid settles for $40,000 to $80,000 on average. This costs a fraction of one attorney hour and takes three minutes.
The premium tier is not an expense to justify against a free tool. It is cheap insurance against the $4,000-to-$250,000 range documentation failure actually costs, priced at a fraction of what the market has already proven it will pay for one defensible letter.
Bars are not to scale; each step up represents an order-of-magnitude jump in cost.
Simple pricing, shown before you ever sign up.
These are the plans we intend to launch with. Early-access members lock in founder pricing and shape the roadmap before general availability.
Single letter
One defensible letter, right now
- One structured, cited letter or PIP
- State-law citations shown inline
- PDF export with your letterhead
- Built-in e-signature request
Team
Unlimited letters, full case tracking
- Unlimited letters and PIPs
- Full case history and audit trail per employee
- Risk-flagging for FMLA / ADA / retaliation
- Consistency-across-managers guardrail
- Priority early-access support
Attorney review add-on
For the high-risk cases
- Licensed employment-counsel review
- Triggered automatically by risk-flags
- Transparent per-case pricing, no membership
No credit card to join the waitlist. When plans launch: transparent pricing shown up front, and a cancel path that works, no exceptions.
The questions we expect you to ask.
Stop staring at a blank page for a high-stakes letter.
Join the waitlist and try the sample generator above first. No credit card, nothing to buy today.